Working Title: STRATEGIC PLANNING OFFICER & PMO DIRECTOR – 72002533 1
Salary: $80,000 – $90,000
Posting Closing Date: 08/01/2019
Strategic Planning Officer
Division of Finance and Administration
State of Florida Department of Management Services
This position is located in Tallahassee, Florida
The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business and workforce functions throughout state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, technology, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business and workforce processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Jonathan Satter, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.
This leadership position is responsible for the development of agency-wide long-range strategic and business plans, data analytics, performance reporting and high-profile project management for the Department of Management Services. This position partners with the executive leadership team and Division Directors to develop data-driven decision-making strategies, create aligned and successful strategies and operational directions to formulate changes and improvements, and lead a team of dedicated project managers and strategists. This position is also responsible for guiding the annual reporting efforts for the Department on performance measures, return on investment, performance evaluations, and ensuring Division efforts align with the Department’s strategic plan and objectives. Additionally, this position will lead the Department in identifying key data elements and providing thoughtful analysis and presentation of key data elements.
Specific responsibilities include, but are not limited to:
Understand and assist in the shaping of the Department’s strategy and mission
Develop plans to materialize strategy and analyze business proposals
Support the development of the Department-wide strategic plan and individual Division/Bureau plans and assist with implementation
Assess/measure the Department’s operational and strategic performance
Align processes, resources-planning and Division goals with overall strategy
Provide support and insight into significant organizational changes
Educate leadership in making effective decisions
Construct forecasts and analytical models
Monitor and analyze industry trends and market changes
Study current operations, service lines and products, and assist with the preparation of SWOT analyses at Department and Division level
Understand business operations and how to apply business intelligence strategically, as well as demonstrate strong data analysis, research and reporting, communication, training and networking skills
Collects, analyzes, and shares data to help business teams drive improvement in key business metrics, customer experience, and business results
Works with the BI Analyst during implementation gathering additional information when needed and keeping Leadership informed
Implements data structures using best practices in data modeling, processes, and technologies
Leads the integration efforts for merging BI platforms with production enterprise systems and applications
Explores the data and discovers patterns, meaningful relationships, anomalies, and trends.
Ensures documentation is created and maintained.
Identify, collect, analyze, interpret and present key data elements for the Department and make data-driven recommendations for improvements.
Guide the strategic and business planning efforts for the Department.
Develop aligned and successful strategies and operational directions to formulate changes and improvements.
Lead the Project Management Office in the effective and successful management of high-profile Department projects.
Develop measures using a balanced scorecard, benchmarks and reporting procedures for strategic and business planning efforts.
Facilitate, in collaboration with agency staff and partners, the development of key performance indicators, agency performance measures, benchmarks and reporting procedures.
Guide the annual reporting efforts for the department on key performance indicators, return on investment and performance evaluations.
Knowledge, Skills and Abilities:
Successful service in a leadership role and building strategic frameworks including balanced scorecards in large organizations.
Knowledge of successful methodologies for strategic and business planning
Ability to develop plans collaboratively through managing plan implementation, evaluation, and revision.
Experience in data analytics and interpretation.
Skilled in project management practices and techniques.
Ability to organize and motivate leadership and small groups to produce work products.
Proficiency in utilization of computer using Word®, Excel®, PowerPoint®.
Ability to produce professional-level written work products.
Ability to perform computer-based research activities.
Proficiency with oral and written communication skills.
Excellent collaboration and partnership skills
Ability to establish and effective working relationships with others.
Ability to manage priorities and meet established deadlines.
Ability to effectively communicate objectives, directives, and strategies.
Ability to develop and deliver information and present to a leadership-level audience.
Driven to achieve excellence and continuously improve the efficiency of operations and the quality of service delivered .
Politically astute – promoting confidence and credibility with all constituents.
Innovative and able to identify problems and develop solutions and action plans.
Completion of a four-year degree in a business related field from an accredited college or university is required. Experience in a business related field can substitute on a year-for-year basis for the required college education.
At least two years of professional experience with data analytics and interpretation.
At least two years of strategic planning at a leadership level in a large organization is preferred.
At least two years of experience with project management is preferred
Project Management Professional (PMP) or similar certification is preferred.
Experience with business analytics is preferred
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market: Tallahassee
Close Date: 8/1/19