Working Title: BUDGET ANALYST – 72003847
Salary: $42,000 – $48,000
Posting Closing Date: 09/11/2019
Division of State Technology / Bureau of Financial Management
State of Florida Department of Management Services
This position is located in Tallahassee
The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Jonathan Satter, DMS’ employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.
The employee in this position assists the Budget Manager to provide support and assistance to state agencies and program staff relative to monitoring and administering the program budget. The employee is also responsible for assisting with monitoring and tracking the program’s legislative appropriation, preparing budget analysis and detailed management reports. This position requires an overall knowledge of state financial processes, procedures, MyFloridaMarketPlace (MFMP), FLAIR, and a working knowledge of the Legislative Budget Request (LBR) process.
Specific duties include assisting the Budget Manager, but are not limited to, the following:
Coordinate the budget reporting process for all budget areas and provide timely budget and spending plan status information and other data to management. Consult with management on the preparation of the Certified Forwards submittal to DMS F&A.
In coordination with management, make recommendations for the development of budget issues and budget amendments. Assist division managers with the preparation of the Legislative Budget Request and budget amendments.
Prepare budgetary reports within a timely manner. Provide information and assistance to co-workers, customers, etc. Investigate, assess, analyze and provide innovative solutions for budget issues and or problems in a timely manner.
Monitor the condition of all budget entity trust funds, notify management of related concerns and make recommendations to guarantee continued solvency.
Produce monthly reports for each fund so that DST leadership can stay apprised of current trends
Collect, monitor and compile spending and activity data related to the trust fund.
Analyze surplus/deficit situations and report findings to appropriate program area and management.
Monitor and project the Division’s salary and rate balances to assist leadership’s succession-planning efforts.
Aid management by monitoring and reporting of the budget and spending plans for the division.
Provide information and training on administrative and financial policies and procedures to staff within the organization
Other related duties as assigned
Knowledge, Skills and Abilities:
Knowledge of the Microsoft office suite (Word, Excel, PowerPoint, Outlook, SharePoint).
Knowledge of budgeting
Working knowledge of MyFloridaMarketplace (MFMP)
Knowledge of cost allocation and cost allocation principles
Knowledge of and ability to work within the FLAIR Accounting System
Ability to communicate clearly and effectively in writing
Ability to prepare and maintain a variety of financial reports
Ability to plan and organize work assignments and to meet deadlines
Ability to establish and maintain constructive & cooperative working relationships with others
Ability to work independently
This position requires sedentary work and repetitive motion.
Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork
Bachelor’s degree in Business, Accounting, Finance (or a related field) or 4 years of equivalent experience.
At least 2 years of financial experience
Microsoft systems experience
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Tallahassee