Accounting Services Supervisor II, Department of Management Services

Salary: 48,000 – $51,000
Posting Closing Date: 09/09/2019
Accounting Services Supervisor II – SES
Division of Finance and Administration
State of Florida Department of Management Services
This position is located in Tallahassee
The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing the various business and workforce-related functions of state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, technology, private prisons, fleet, and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Jonathan Satter, DMS’ employees embody four pillars on a daily basis: lead by example, serve with excellence, create efficiencies, and challenge the status quo.
Position responsibilities:
Provide professional accounting expertise to the Department as well as coordinate and direct other professional and non-professional accounting personnel in the Bureau of Financial Management Services.
Applies generally accepted accounting principles for governments in the preparation of financial reports and schedules. Duties would include, but not be limited to the following:
Supervise, coordinate, and participate in the processing of pre-audit functions, revenue recording and other related accounting activities.
Review and verify Statewide Financial Statement Forms prior to submission for completeness and accuracy.
Supervise the reconciliation of revenue and accounts receivable to SAMAS and to Comptroller Ledgers.
Prepare interim financial analyses to assist program areas in the management of their accounts receivable.
Analyzes audit reports and assists in the preparation of audit responses.
Respond to auditing requests as directed by Bureau Chief, and provide information or other necessary accommodations to auditors as requested.
Management of departmental accounts receivable.
Provide program areas with accounts receivable reports on a routine basis.
Review past due accounts receivables and coordinate collection processes with responsible program areas.
Assist customers in payment and management of accounts receivables.
Assist program areas as needed regarding payment receipt or invoicing inquiries.
Add, apply payment to, or manipulate invoices in Oracle accounts receivable system, including adding vendors, applying credits, and generating reports as needed.
Work in close relation with Division of Retirement to direct accounting and invoicing processes.
Attend weekly meetings regarding System Investigation Reports and administrative issues.
Provide insight to accounting needs and concerns regarding accounts receivable process, system issues, and procedures pertaining to Retirement accounting
Recommend, document, and test system changes concerning Retirement accounting functions.
Create and modify Retirement invoices per request and recommend course of action or correction of errors and complex payment issues.
Department liaison for debt collection and write-off process.
Serve as liaison between program areas and Department of Financial Services and third party debt collections agency; direct courses of action regarding write-off and debt collection action.
Submit receivables to Dept of Financial Services for write-off permission, while obtaining prior permission from program areas and management.
Appropriately submit receivables to third party debt collections’ agency as required.
Provide annual reports as required by Florida Statute, and miscellaneous receivable comparisons and reports as requested by management.
Policy and procedure review.
Provide recommendations to management in the development of departmental accounting policies and procedures’ manual.
Assist in the preparation and update of accounting policies and procedures for the Administrative Policies and Procedures.
Assist management by reviewing individual functions in the bureau to determine compliance with established accounting policies and procedures. Functions would include all activities in the bureau where procedures are necessary to achieve or maintain an acceptable level of internal control. Presents to bureau management preliminary results of the reviews and recommended actions to improve compliance and/or procedural changes.
Coordinate system changes, including testing and development of specialized accounting programs with DMS IT department.
Performs other related duties as required.
Knowledge, Skills and Abilities:
Knowledge, skills and abilities, including utilization of equipment, required for the position:
Knowledge of and ability to apply generally accepted accounting principles.
Ability to work independently.
Ability to analyze accounting data or information.
Ability to communicate effectively, both verbally and in writing.
Ability to gather information.
Ability to use personal computer and 10-key calculator.
Ability to record accounting transactions accurately.
Knowledge of processing revenue or other accounting transactions.
Knowledge of Microsoft products, including Excel, Word and Outlook.
Knowledge of FLAIR.
Ability to manage complex accounting processes and data systems.
Ability to analyze processes and implement changes.
Ability to interact professionally with management, co-workers and customers.
Ability to supervise accounting staff to ensure timely and accurate completion of assigned duties.
This position requires sedentary work and repetitive motion.
Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork
Minimum Qualifications:
Three years of Revenue experience
Three years of FLAIR experience
Supervisory experience preferred
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market: Tallahassee