Project Administrative Accountant, North American Properties

Overview of Job Description:

The Project Administrative Accountant has primary financial recording responsibility for Development, General Contractor, and related ownership entities for special development projects as assigned. Acting as the balance between our onsite project teams and accounting department, the Project Accountant coordinates the monthly construction loan draw process in accordance with the requirements of the Construction Loan Agreement.

Duties and Responsibilities:

Construction Loan Draws
• Support and understanding of construction loan draw process for coordination of monthly draws between General Contractor and Developer entities on multiple projects
• Consistently communicate with staff on site, subcontractors, vendors and external parties to deliver monthly draw requests to lender
• Prepare GC pay application (G702/G703 format) and supporting documents
• Review draw requests to ensure adherence with established lender requirements
• Prepare reports for lenders and respond to requests for additional information
• Maintain updated cost records for review of job progress via accounting software

Subcontracts and Accounts
• Evaluate all GC contracts with vendors and subcontractors to ensure budget compliance for contract services based on information provided by the project managers
• Setup vendor credit accounts for construction material orders
• Manage vendor payments, verifying they have updated daily, safety, and insurance reports
• Keep accurate records of sub-tier information for payment and lien rights monitoring
• Actively follow up with sub-tier vendors or suppliers to confirm payment status

Invoices and Pay Applications
• Gathering, organizing, and maintaining invoices for multiple projects
• Detail oriented and organized workflow for processing all job-related invoices in compliance with project budgets
• Follow up with vendors to ensure invoices are submitted timely to meet established draw deadlines
• Review and determine job cost allocation based on direction from project managers and superintendents
• Proactively inform and respond to any billing inquiries

About North American Properties:

Founded in 1954, North American Properties (NAP) is a privately-held, multi-regional real estate operating company that has acquired, developed and managed retail, multifamily, mixed-use and office properties across the U.S. Locally, NAP has invested more than $150 million in large-scale, mixed-use developments in Tallahassee since 2013, specifically in the Gaines Street District.
NAP has a fast paced and dynamic atmosphere. Working with us, you will be in a motivated, helpful team environment.

Interested candidates should forward their resume to and with Project Administrative Accountant Position in the subject.

Close Date: 4/30/18