Director of Specialized Services, Department of Management Services

Working Title: DIRECTOR OF SPECIALIZED SERVICES – 72000031
Salary: $100,000 – $110,000

Posting Closing Date: 11/30/2017
Position Summary:

Director, Division of Specialized Services

The Director of Specialized Services is responsible for leading the division in vendor compliance and contract management for Florida’s seven private prisons; Florida’s two federal property programs – the State Agency for Surplus Property (SASP) and the Law Enforcement Support Office (LESO) – as well as motor vehicle and watercraft fleet management across the State Personnel System (SPS). This is a Senior Leadership position that requires an individual who excels at representing the Department of Management Services to external stakeholders, succeeds with managing vendors and contract compliance, and enjoys providing excellent internal and external customer service.

Pay Range:

$100,000 – $110,000

Organization Background:

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Rick Scott and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain, and improve the business processes used by state employees to create a better, not bigger, government. The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Erin Rock, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.
Location:

With its canopied roads shaded by moss-draped oaks, temperate climate and award-winning state park system, Tallahassee is truly a gem within Florida – a state that has created more than 1.3 million private sector jobs since 2010 and offers its workers an excellent quality of life with no state income tax. Tallahassee is home to two major universities, a community college, the epicenter of state government, hundreds of industry association headquarters, and multiple private sector interests. It is in close proximity to the crystal clear waters of Destin and Mexico Beach, the old-Florida charm of St. George Island, the Nature Coast, and the hospitality of several quaint South Georgia towns.
Position Responsibilities:

Specific responsibilities of the Director of Specialized Services include, but are not limited to, the following:
•Serve as a member of DMS’ Senior Leadership Team and work closely with the Executive Leadership Team to advance DMS’ mission, values, and goals.
•Lead and support the Bureau of Fleet and Federal Property, which contains SASP and LESO.
•Oversee implementation of the fleet administration system across the SPS.
•Oversee federal compliance and coordination for the SASP and LESO programs.
•Serve as the Governor-Appointed State Coordinator for the LESO program.
•Lead and support the Bureau of Private Prison Monitoring, which includes oversight of the procurement and contract management for seven private correctional facilities.
•Work closely with the Florida Department of Corrections regarding operational compliance and management of Florida’s private prisons.
•Effectively plan the division’s procurements to ensure continuity of operations.
•Successfully build and maintain appropriate relationships with all interested stakeholders.
•Effectively communicate with the Executive Leadership Team, external stakeholders, lawmakers, and contractors regarding the division’s operational needs, successes, and challenges.
•Establish and implement contract management procedures that create efficiencies and ensure appropriate contract management.
•Evaluate and advise DMS’ Executive Leadership Team regarding fiscal and budgetary issues within the division and lead the preparation of the division’s legislative budget requests.
•Oversee the production and fiscal integrity of all division reports, including all reports required by rule or statute.
•Recognize and anticipate issues and risks; gather appropriate information and proactively resolve issues; build consensus among pertinent stakeholders; and escalate issues as appropriate.
•Assist with proactively identifying program needs.
•Communicate complex information with internal and external stakeholders of varying backgrounds and experience.
•Attract, develop, and manage an effective and highly motivated team.
•Foster a healthy and productive work environment.

Candidate Profile Experience:

The Director of Specialized Services should possess the following qualifications:
•Six years of progressively responsible experience in contract management, business management, public administration, finance, or a related field.
•Four years of contract management or procurement experience in Florida. Prior experience serving as an evaluator or negotiator is highly desired.
•Four years of management and supervisory experience.
•Professional experience with Florida’s budgetary process is desired.
•Experience administering a program that is regulated by an external entity such as the federal government or a sister agency is desired.
•Professional project management experience is highly desired.
•Professional experience working in enterprise-wide logistics is highly desired.
•Successful management of numerous large-scale projects or programs.
•Demonstrated success of leading individuals and teams to embrace change and maximize performance.
•Demonstrated ability to establish and communicate goals and metrics and provide motivating feedback.

Education:

Completion of a four-year degree from an accredited college or university is required. A graduate degree in business, finance, fiscal integrity, public administration, or a related field is highly desired.

Reporting Relationships:

The Director of Specialized Services reports to Secretary Erin Rock, who is appointed by Governor Rick Scott. This position’s direct reports include the Bureau Chief of Private Prison Monitoring and the Bureau Chief of Fleet Management and Federal Property.

Recruiting Contact:
Karen Beard
Recruiter
Florida Department of Management Services
Telephone: 850-487-1502
Email: Karen.Beard@dms.myflorida.com

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

DMS appreciates the service and sacrifices made by veterans and their family members. Further, DMS recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans who serve in its workforce.

DMS is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at 850- 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a drug-free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, Florida Statutes, Drug-Free Workplace Act.

The State of Florida and the Department of Management Services participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.