Director of Finance and Administration, Department of Management Services

Position Number: 72002301
Salary: $100,000 – $115,000
Posting Closing Date: 12/13/2017

Position Summary:
Director, Division of Finance and Administration

The Director of Finance and Administration is responsible for leading the agency in sound fiscal management, including oversight of the Bureau of Financial Management, Office of Departmental Purchasing, and the Office of Budget and Fiscal Integrity. This is a senior leadership position that regularly liaises with the Executive Office of the Governor and Florida’s lawmakers and staff regarding budgetary and contracting matters. This position requires an individual who excels at representing DMS to external stakeholders and enjoys providing excellent internal and external customer service.

Pay Range:
$100,000 – $115,000

Organization Background:
The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Rick Scott and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain, and improve the business processes used by state employees to create a better, not bigger, government. The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Erin Rock, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees. Learn more about the business and workforce arm of Florida government here: http://www.dms.myflorida.com/.

Location:
With its canopied roads shaded by moss-draped oaks, temperate climate and award-winning state park system, Tallahassee is truly a gem within Florida – a state that has created more than 1.3 million private sector jobs since 2010 and offers its workers an excellent quality of life with no state income tax. Tallahassee is home to two major universities, a community college, the epicenter of state government, hundreds of industry association headquarters and multiple private sector interests. It is in close proximity to the crystal clear waters of Destin and Mexico Beach, the old-Florida charm of St. George Island, the Nature Coast, and the hospitality of several quaint South Georgia towns. Explore upcoming events and activities in Tallahassee: www.visittallahassee.com.

Position Responsibilities:
Specific responsibilities of the Director of Finance and Administration include, but are not limited to, the following:
•Serve as a member of DMS’ Senior Leadership team and strategically plan and coordinate the budget, fiscal management, departmental purchasing, and fiscal integrity processes that support DMS.
•Evaluate and advise DMS’ executive leadership regarding all fiscal and budgetary issues impacting the agency.
•Work closely with DMS’ executive and senior leadership teams to develop and prepare the agency’s legislative budget requests.
•Liaise with the Executive Office of the Governor, sister agencies, members of the Florida House and Senate, and other stakeholders regarding budget and contracting matters.
•Ensure DMS’ executive and senior leadership team are kept apprised of all fiscal and budget issues that have the potential to impact the agency’s goals and mission.
•Oversee the production and fiscal integrity of all reports, including all reports required by rule or statute that reflect the agency’s current and forecasted financial position and business activities.
•Lead and support the Office of Budget and Fiscal Integrity to ensure agency’s initiatives and objectives are appropriately supported and that consistent and reliable data is available to internal and external stakeholders.
•Lead and support the Bureau of Financial Management Services to ensure fiscally sound operating policies and procedures.
•Lead and support the Office of Departmental Purchasing to ensure sound procurement and policies for all agency purchasing and departmental contracts.
•Recognize and anticipate issues and risks, gather appropriate information and proactively resolve issues, build consensus among pertinent stakeholders, and escalate issues as appropriate.
•Assist with proactively identifying program needs.
•Oversee the development and implementation of sound policies and procedures that create efficiencies and advance the agency’s goals.
•Effectively communicate and exhibit the agency’s mission, goals, and values to internal and external customers.
•Communicate complex information with internal and external stakeholders of varying backgrounds and experience.
•Attract, develop, and manage an effective and highly motivated team.
•Foster a healthy and productive work environment.

Candidate Profile Experience:
The Director of Finance and Administration should possess the following qualifications:
•Six years of progressively responsible experience in finance, business management, public administration, or budget administration.
•Four years of management and supervisor experience.
•Professional experience with Florida’s budgetary process.
•Successful leadership of financial management and fiscal integrity work units.
•Demonstrated ability to manage multimillion dollar budget with numerous funding sources.
•Experience with Florida’s public procurement rules and regulations.
•Successful management of numerous large-scale projects or programs.
•Professional or leadership experience working in Florida state government is highly desired.

Education:
Completion of a four-year degree from an accredited college or university is required. A graduate degree in business, financial management, public administration, or a related field is highly desired.

Reporting Relationships:
The Director of Finance and Administration reports to the Chief of Staff. This position’s direct reports include the Budget Director, Purchasing Director, Bureau Chief of Financial Management Services, and two financial specialists.

Recruiting Contact:
Karen Beard
Recruiter
Florida Department of Management Services
Telephone: 850-487-1502
Email: Karen.Beard@dms.myflorida.com

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

DMS appreciates the service and sacrifices made by veterans and their family members. Further, DMS recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans who serve in its workforce.

DMS is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at 850- 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a drug-free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, Florida Statutes, Drug-Free Workplace Act.

The State of Florida and the Department of Management Services participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.